Place the cursor in a heading formatted with the heading level you want to collapse (such as Heading 1) and click the “Paragraph Settings” dialog box button in the “Paragraph” section of the “Home” tab. To do this, make sure the “Home” tab is active on the ribbon. You can also set up Word to automatically collapse certain heading levels by default. Then, select “Collapse All Headings” from the submenu to collapse all the headings in your document, or “Expand All Headings” to expand all the headings again. To do this, right-click on any heading and move your mouse over “Expand/Collapse” on the popup menu. Word provides a quick way to collapse or expand all headings at once. When we collapsed “Subheading A,” which is a Heading 2, it collapses the content up to “Section 2” because that heading level is greater than “Subheading A.” However, when we collapsed “Section 1,” “Subheading A” and the content below it was collapsed as well because it is a lesser heading level than “Section 1.”
Notice in the image below that all the content below “Section 1” is collapsed up to “Section 2” because “Section 2” is the at same heading level (Heading 1) as “Section 1.” NOTE: When you collapse a heading, only the content up to the next heading of equal or lesser value is collapsed. To view the content again, simply click the arrow to the left of the heading again. The content below the heading collapses and only the heading displays. When you click on the arrow, the text below the heading is hidden. When you move the mouse over the space to the left of a heading, a right arrow displays.
To do this, you must use the Heading styles in Word to format the headings in your document.
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